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Cross Enroll

Duplicate Student

End of Year


Functionality / System

Graduate School








This page contains common questions pertaining to the student information system that may be helpful in resolving issues or explaining processes. The links to the right are topics that will take you to questions pertaining to that specific topic if selected.

Topic Question Answer
Cross Enroll Do students need to be cross-enrolled when scheduling is due?  Yes.  As cross-enrollment is a part of scheduling, LEAs need to have cross-enrolled students identified and appropriately scheduled.
  How will PowerSchool handle students who are taking classes outside their LEA? PowerSchool is developing Cross-Enrollment functionality to handle this.
Topic Question Answer
Duplicate Student There are still a large number of duplicate students.  Does NCDPI have a plan to address this issue?


Topic Question Answer
End of Year How does YET (Year End Transition) compare to End of Year process? The End of Year (EOY) process in PowerSchool is much shorter than YET. 
Topic Question Answer
Fees Will PowerSchool allow the LEAs/Charters to record fees at the LEA/Charter? Yes.  PowerSchool has a fully functional fees module.  Currently, the plan for conversion is to only pull fee balances from eSIS into PowerSchool, not detailed records.
Topic Question Answer
Functionality / System Can student pictures be used with PowerSchool? Yes, that functionality will be available.
  What languages do the student and parent portals support PowerSchool includes translation of student and parent web access into 18 different languages. This does not translate data coming from PowerSchool, but it does translate all static labels that exist within the student and parent portal. The 18 languages (in addition to English) include: Arabic, Chinese (Simplified), Chinese (Traditional), French, French Creole, German, Greek, Hindi, Italian, Japanese, Korean, Persian, Polish, Portuguese, Russian, Spanish, Tagalog and Vietnamese.
  What languages does PowerSchool support? PowerSchool includes a toolkit that makes it easy to translate the system into any language. This includes PowerTeacher, ReportWorks, labels on various pages, fields used for Student/Teacher/Staff searches, and configuration items like Attendance codes, course names and grade scale items. Online help for the Administrator/Student/Parent/Substitute/Teacher webpages can also be translated using the toolkit. To support this, PowerSchool now uses Unicode, allowing you to enter student names with “ñ” or other non-English characters. The translation toolkit also makes it possible to repurpose existing fields in PowerSchool by renaming the labels to suit your school or district’s unique needs.
  Does PowerSchool have Summer School functionality? Yes.  However, NCDPI technical staff is working with the ‘business owners’ to define processes and procedures as we move forward.  More information will be forthcoming as we iron out these details.
  Is there be a Repository in PowerSchool?   There is an Enterprise Controller which serves a similar function.
Topic Question Answer
Graduate School Does PowerSchool include Graduated Schools?

The SIS Home Base team has determined that each LEA will contain its own Graduated School. There were questions from the field regarding whether this process would be optional.  This is not an optional process based on the findings that if LEAs/Charters were to leave the students in the last school of record, they would then have to conduct a manual export of the graduated students out of the last school prior to End of Year (EOY) and then import them back into that last school of record after EOY each year. The default functionality of PowerSchool is to move the students to the graduated school.

To ensure consistent reporting for GDVS, all students will be moved during EOY to the graduated school.   This school will act as a ‘repository’ for students graduating from the LEA.   Testing and process evaluation is still in progress.  More information information will be provided in the coming months as we move forward.

Topic Question Answer
Incidents How will Incidents be handled in PowerSchool?  PowerSchool is enhancing the current PowerSchool incident functionality to meet NC’s requirements.
Topic Question Answer
Marks Is the state going to provide Elementary, Middle and High School report cards? PowerSchool normally creates report cards based on grade levels.  NC will continue to use a traditional report card and a standards-based report card as well as a progress report.  LEAs can create their own report cards and/or progress reports. The state will provide a standardized transcript for all LEAs and charters.
Topic Question Answer
PowerTeacher What ‘comments’ are available to teachers in the grade book?   The schools can create a predefined set of comments for the teachers to use in their grade books.  Teachers can either use predefined comments, enter their own comments, or both. Teacher comments can be viewed by the parents and printed on the report cards.
Topic Question Answer
Scheduling Should schools pre-enroll KI students for next year? Yes, using first day of school year.
  Can we use Course 0000 when scheduling K-2 students? No.
Topic Question Answer
Security Will DPI lock down certain data and make certain fields required? Yes. DPI and Pearson are defining these requirements.
Topic Question Answer
Training How do LEAs/charters receive training? NCDPI provides face-to-face training, and online training. Each LEA/Charter. Training sessions are communicated via NC SIS email and the NC SIS website (www.nc-sis.org).


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